Available Cadet Staff Position Descriptions
Posted 2nd January 2013
Below are brief job descriptions for available cadet positions.Admin/Personnel
The cadet Admin/Personnel team is responsible for maintaining the records and forms associated with Encampment. The team works with nearly every area of CAP to make sure the appropriate paperwork is filed. This includes application material, graduation packets, flight lists, copies of the training schedule, and other documents that make Encampment work. A cadet will be picked from the applicant pool as the Officer or Noncommissioned Officer in Charge.
- Collects and track staff and basic cadets’ application paperwork.
- Application paperwork includes, but is not limited to:
- CAPF 31: Application for CAP Encampment or Special Activity;
- CAPF 60: Emergency Notification Data;
- Discipline Agreement Form;
- Flight Release Form;
- Additional Medical Information Form;
- Additional Information Form;
- Copy of medical and prescription card.
The First Sergeant serves as the senior most enlisted staff member in each squadron. They are responsible for insuring that the flight sergeants are well trained and that the basics are progressing appropriately. This includes leading them in physical activity evolutions. They serve as the Squadron Commander’s eyes and ears and serve as an example of what the basics should strive to be.
- Must maintain and reinforce the ideals and performance of the Noncommissioned Officer.
- Oversees their squadron’s successful implementation of the physical fitness program.
- Provides feedback to the Squadron Commander regarding the effectiveness of the Noncommissioned Officer in the squadron.
- Provides feedback and counsel to the flight sergeants regarding the effectiveness and performance as Noncommissioned Officers.
- Relieve the Squadron Commander of any routine administrative or informational tasks.
- Insures that the barracks and other living spaces are appropriately cared for.
- Perform with flawless execution all formation and ceremonial duties.
- Performs any additional tasks assigned by their superior officers.
The Flight Commander is responsible for the training and welfare of his or her flight. They are given the training schedule and goals from the Squadron Commander and are tasked with making it happen. Flight Commanders are responsible for supervising and training their Flight Sergeants, as well. The Flight Commander is ultimately responsible for their flight’s performance.
- Fostering cohesiveness, teamwork, and a unity of purpose within the flight.
- Ensures the most effective use of flight time.
- Familiarizes the flight members with all rules and procedures as outlined in the Operating Instructions.
- Trains the flight to a measurable proficiency in drill and customs and courtesies.
- Evaluates the performance of their flight sergeants and provides feedback at least daily.
Flight Sergeants serve as the lowest level of the Noncommissioned Officer Support Chain. The Flight Sergeant is responsible for training his or her cadets in everything from drill and ceremonies to proper room set up and bed making. When there are gaps in the training schedule, the Flight Sergeant is responsible for filling that time with classes that meet the educational needs of their flight. Flight Sergeants serve as counselors, educatory, and cheerleaders to their basics.
- Insuring the implementation of the flight level academic, physical fitness, and training programs.
- Providing instruction and reinforcement of the Basic Cadet Operating Instructions.
- Insuring the satisfaction of the daily training goals and objectives established by the Flight Commander.
- Ensures proper uniform wear of cadets through the use of CAPM 39-1.
- Provides feedback with the Flight Commander on the cadets in their flight.
- Counsel basic cadets to the level of your ability.
- Work with the Flight Commander to assign Element Leaders and Guidon Bearers.
- Enforcement of customs and courtesies.
The Food Services Team keeps Encampment running. They are responsible for preparing the three meals served each day. They must use time management, math, and hard work in order to feed the 250 individuals coming through their doors three times a day. Without the Food Services Team, Encampment would not function. A cadet will be picked from the applicant pool as the Officer or Noncommissioned Officer in Charge.
- Prepare food for the Encampment.
- Keep mess areas and food preparation areas sanitary.
- Supervise and delegate task to Food Services Team Members.
- Coordinate with Cadet Chief of Staff to develop kitchen pickup duty schedule and to-do checklists.
- Interface with Administration, Finance, and Logistics to ensure that an appropriate amount of food is procured.
- Interface with the Health Services Officer in Charge to insure that the menu has adequate nutritional value.
- Interface with the Senior Chief of Staff and other members to adjust the banquet plan in the Tri-Wing Encampment Protocols document.
The Health Services Team provides health coverage to everyone at Encampment. They are responsible for assisting members with pre-existing conditions as well as responding to injuries and illnesses that occur during Encampment. A cadet Health Services Team Member is assigned to each squadron and are, primarily, responsible for the cadets in that squadron. To be a member of the Health Services Team, an applicant must have a first aid and CPR certification. A cadet will be picked from the applicant pool as the Officer or Noncommissioned Officer in Charge.
- Assist the senior health support staff.
- Directly monitor the health and safety of all cadets in their assigned squadron at all times.
- Support other health staff.
- Maintain cadet treatment records.
- Provide emergency assistance to attendees.
- Refer health issues beyond their level or scope of practice as appropriate.
The Logistics/Communications Team is responsible for insuring that all areas of Encampment have the materials they require to be successful. Team members are responsible for keeping a running list of needed supplies and assisting with purchasing and delivering those supplies. They are responsible for cataloguing radios loaned to the Encampment, signing them out to staff members, and making sure they are returned in the same condition they were received. A cadet will be picked from the applicant pool as the Officer or Noncommissioned Officer in Charge.
- Meet all encampment communication needs.
- Create and maintain a radio check out log.
- Create and distribute encampment call sign sheet listing all those who possess a radio.
- Follow the Communications Operating Instructions in the Encampment Protocols.
- Ensure the proper care of donated equipment and that all equipment is turned in at the end of the Encampment.
- Plan and coordinate all supply needs for the Encampment.
- Work with the Administration Officer in Charge and the Finance Officer in Charge with the submission of receipts and requests for funding.
- Meet any immediate and routine supply requests.
- Coordinate with staff to determine their needs and wants.
- Keep perishable or useable supplies in stock (e.g. cleaning supplies, medical gloves, etc.)
- Perform daily inspections of CAP vehicles.
- Map out all rooms being used by the Encampment in order to put them back in their original set up at the end of the Encampment.
- Perform checklist to determine initial and final condition of issued items, including barracks and support office areas, and note damages.
- Act as safety monitor for the vans gas levels, maintenance, tires, headlights, and other items.
- Ensure all staff members have the necessary supplies, office equipment, and classroom equipment.
- Ensure encampment support rooms are kept clean.
The Operations Officer is responsible for supervising and organizing the cadets in certain support functions (Logistics, Food Services, Admin.) They serve as an assistant to the Cadet Chief of Staff, helping to spread the workload to the appropriate staff sections. When many different tasks need to be completed, the Operations Officer is there to organize the people and resources involved.
- Assist the Cadet Chief of Staff with assigned duties.
- Supervise and organize the support staff OIC's to ensure tasks are completed.
- Organize cadets from outside the support staff to provide extra manpower as needed.
- Meet daily with the Cadet Chief of Staff to discuss issues concerning the support functions of Encampment.
The Plans and Programs Officer is responsible for making sure that the Encampment Training Schedule goes off without a hitch. While the Training Officer is responsible for making sure that there are instructors ready for each class, it is the Plans and Programs Officer who is responsible for making sure that the instructors, students, and learning material are in the right place at the right time. The Plans and Programs Officer is the troubleshooter and problem solver of the Encampment.
- Insure that personnel are where they need to be throughout the Encampment.
- Insures that rotation days are properly executed by coordinating with the appropriate staff member in accomplishing the following tasks.
- Interface with Food Services, Logistics, and military support personnel to insure the banquet is properly executed.
The Public Affairs Team is responsible for chronicling the Encampment from its staff training events through the graduation pass and review. The Public Affairs Team takes pictures and video, writes and publishes the daily newsletter, write and submit news articles to CAP and local press, and produce the capstone Encampment Video that is shown at the banquet. They, also, maintain the Encampment’s Facebook page. A cadet will be picked from the applicant pool as the Officer or Noncommissioned Officer in Charge.
- Objectively record and report on encampment activities.
- Initiate contact and interface with outside media.
- Produce, edit, and distribute the daily newsletter.
- Produce, edit, and distribute, upon approval from the Encampment Commander, press releases that are in accordance with appropriate CAP regulations.
- Ensure that all activities are covered by a Public Affairs team member.
- Upload images and maintain the TWE Facebook page.
- Produce the annual TWE video.
The Squadron Commander is the highest ranking officer within a squadron. They are responsible for the training of 30-45 cadets and their staff of 5. They serve as a conduit between the cadet command staff and the flight staffs of their squadron. Squadron Commanders are used as evaluators during the Encampment Staff Selection process as well as trainers during staff training events.
- Evaluates the effectiveness of the training within their squadron and makes appropriate adjustments through guidance and direction of their subordinate staff.
- Supervise the squadron’s first sergeant regarding their effectiveness and performance as NCOs.
- Takes notes while observing subordinate units in order to provide feedback later on in staff meetings.
- Performs any additional duties/projects assigned by superior officers.
- Perform with flawless execution all formation and ceremonial duties.
- Provides a channel of communication through the chain of command with concerns, complaints, and feedback.
- Conducts meetings with subordinate staff members to review the schedule, problems and to motivate them.
The Standards and Evaluation Team are responsible for evaluating and training staff members during the staff training events. During Encampment, it is the Standards and Evaluation Team that inspects and scores basics’ bunk areas and uniforms. The Standards and Evaluation Team is chosen when the Squadron Commanders are and assist with evaluating applicants during staff selection. The Officer in Charge position will close before the Standards and Evaluation Team positions close.
- Set the TWE inspection and barracks standards through developing and revising any operating instructions and the Encampment Training Manual or applying/customizing any applicable inspection standards.
- Act as a focal point and reference for all uniform, drill, and barracks related questions once operating instructions is approved by the Cadet Commander and Commandant of Cadets.
- Uphold the highest standards in uniform wear, barracks arrangement, and customs and courtesies.
- Implement the scoring system for inspections found in the Tri-Wing Encampment Protocols and the operating instructions.
- Do inspections at the end of the drill period to provide immediate feedback on that day’s drill.
- Provide briefings for line staff on barracks operating instructions.
- Create a schedule for what inspections each team member will perform each day.
- Meet daily with the Cadet Vice Commander, the Command Staff, and the Squadron Commanders.
- Complete end-of-encampment evaluation forms, separately for cadet staff and in-flight cadets.
- Maintain a continuity binder of all old inspection sheets, correspondences before and after the TWE, and a narrative written by the Officer in Charge describing problems encountered and how they were resolved.